Volpi Foods is a specialty food manufacturer known for their high-quality cured meats and artisanal products. As a growing food company, maintaining strong supplier relationships and ensuring compliance across their supply chain is critical to their success and food safety standards.Managing supplier documentation effectively has always been essential for Volpi Foods. When Joy took over supplier management, she implemented Allera to transition the company from manual processes to a systematic approach.

Drowning in Paper Documentation

The scope of manual work was staggering: 5-10 hours daily spent on paperwork review across five QA technicians, over 100 pages of documentation to review 3-4 times before pre-shipment, and manual addition of individual meat boxes across 30 pallets with 25 boxes each.

Wagner described their situation prior to Allera: "At least an hour a day per tech, which I had five techs. So it was like five to ten hours a day." The team was also hand-entering data into spreadsheets where formulas could be accidentally deleted, creating additional risks and inefficiencies.

Custom digital forms built around their process — implemented in 30 days

After engaging with the Allera team, No Man's Land Beef Jerky worked directly with Patty, Jesse, and the broader crew to design forms suited to their specific process. Jesse traveled onsite to walk the team through the system and ensure the setup was right for how they actually operate.

"We're not a cookie cutter program. So with the forms, we were able to go in and make them for ourselves."

The implementation moved quickly. From initial form drafting to having the first stages live on the floor took 30 days or less.

Custom Form Building
Forms designed around the dehydrated beef jerky process — not adapted from generic templates

Onsite Implementation Support
Jesse worked onsite with the team to show them how to use the system and ensure a smooth rollout

Same-Day Adjustments
Floor users provided feedback and forms were updated and returned to them the same day

Direct Support Access
When issues arise, the team reaches the right person immediately — not a call center

More time on the floor, less time in the office — and a stronger food safety culture

The shift from paper to Allera's digital platform had an immediate and measurable impact on how the FSQA team spends their time. With 3–4 hours per person per day freed from documentation, the team moved out of the office and onto the production floor.

That shift had a cultural effect that Gretta didn't fully anticipate. When FSQA technicians are present on the floor every day — working alongside operations, not just auditing — the dynamic changes entirely.

"We don't have that 'FSQA as the police' scenario going on. We're actually able to go out there and work with them and it's turned around like no other. It's not like, 'Oh my gosh, FSQA is here, you've got to do something right.' It's just given us so much back."

The floor team's buy-in was genuine and fast. Production employees embraced the digital forms and actively contributed feedback to improve them.

"Our teams are closer because we're able to talk instead of being stuck in an office doing paperwork all day."